Abstract Timelines

• • Abstract Submission Opens: 2^nd January 2025
• • Last date for submission of abstract: 31^st March 2025
• • Abstract Acceptance Notification: 10^th April 2025

Abstract Themes

• • Reducing maternal mortality
• • Making pregnancy a joyous journey
• • Innovative procedures in gynae endoscopy
• • Low-cost fertility treatment
• • Conservative treatment of AUB
• • Fetal medicine

Abstract Guidelines:

• • The scientific program committee of the 3rd annual conference of Tamil Nadu Federation of Obstetrics & Gynaecology Society – 2025
• • Welcome the submission of abstracts for free communication - oral and e-poster presentations.
• • Each author can present one abstract only (oral presentation or poster).
• • Abstracts submitted should preferably be original research work.
• • Abstracts already published or presented at previous conferences should not be submitted.
• • Abstracts may be submitted for oral/poster presentation (committee decision is final).
• • The time allocated for each oral presentation will be 6 minutes. There will be 2 additional minutes for questions and discussions.
• • Title Font size 12
• • Text to be typewritten in black ink using “Times Roman” Font size 10, single space, number of words not to exceed 250.
• • Author’s Font size 11, presenting Author’s name first.
• • Abstracts submitted to other international/ national meetings must not be submitted.

Rules For Submission of Abstracts

Abstracts must be submitted via this website. Faxed or emailed abstracts will not be considered.

REGISTRATION IS MANDATORY FOR ABSTRACT SUBMISSION

• • Please read the submission rules before submitting an abstract.
• • The presenting author is required to ensure that all co-authors are aware of the content of the abstract before submission.
• • The presenting author must be listed as the first author.
• • Submitted abstracts should include non-published data.
• • Abstracts previously presented will not be accepted.
• • All abstracts should be submitted and presented in clear English with accurate grammar and spelling Please submit symbols as words.
• • All abstracts accepted for presentation will be published on the Conference website prior to the Conference.
• • You may submit only one abstract either paper or poster.
• • Please note the submitting author will receive all correspondence about the abstract so we advise that the submitting author details that are entered are the same details as those of the presenting author.
• • Abstracts may not be edited/updated after final submission. You are welcome to bring an updated abstract onsite with you.
• • Your abstract is not successfully submitted until you receive a confirmation e-mail after clicking the final submit button. If you do not receive a confirmation e-mail, please contact us.

Guidelines For Submission

• • Before you begin, please prepare the following information:
• • Presenting author's contact details (should be the same details as the submitting author so that the presenting author receives the correspondence about the abstract)
  • o Email address
  • o Full postal address
  • o Mobile Number
• • Author and co-authors' details
  • o Full first and family name(s)
  • o Affiliation details: department, institution/hospital, city, state (if relevant), country
• • Abstract title - limited to 20 words in UPPER CASE
• • Abstract text – limited to 250 words (Please Note: Word count is affected when graphs/tables/images are added) Abstract layout - Abstracts must be submitted with the following sections:
  • o Objectives
  • o Methods
  • o Results
  • o Conclusions
• • References are not obligatory and word count is affected by the inclusion of references.
• • Tables – A maximum of 3 tables of up to 10 rows x 10 columns can be included per abstract.
• • Graphs and images – It is important to note that each image included in the abstract is worth 30 words. A maximum of 3 images can be included per abstract. The maximum file size of each graph/image is 500 KB. The maximum pixel size of the graph/image is 600(w) x 800(h) pixels. You may upload graphs in JPG format only.
• • Draft abstracts – The submission form allows you to store your abstract as a draft in order to make changes. Please note that abstracts must be SUBMITTED before the deadline in order to be sent to review for inclusion in the Scientific Program.

Abstract Submitters Declaration

During abstract submission, you will be asked to declare the following:

• • I confirm that I previewed this abstract, and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission, and I am aware that it will be published as submitted.
• • Submission of the abstract constitutes the consent of all authors to publication (e.g., Conference website, programs, other promotions, etc.)
• • The Abstract Submitter grants the Organizers a copyright license to reproduce, publish, translate, distribute, and display the text of the Content on a royalty-free, perpetual, irrevocable nonexclusive basis.
• • I herewith confirm that the contact details saved in this system are those of the presenting author, who will be notified about the status of the abstract. The presenting author is responsible for informing the other authors about the status of the abstract.
• • I understand that the presenting author must be a registered participant.
• • The Organizers reserve the right to remove from publication and/or presentation an abstract that does not comply with the above.
• • I understand that I must select a specific Theme, mentioned on the 10th Annual Conference of Andhra Pradesh Obstetrics & Gynaecological Society website. Although the committee will work hard to honour this selection, this cannot be guaranteed. The Committee reserves the right to change the Theme, under which the abstract was originally submitted.

Conflict of Interest & Ethical Approval

The abstract submitter must attach an approval letter from HOD / Superintendent declaring that it was not submitted previously in any conference and there is no conflict of interest in the presentation.

Abstract Selection and Presentation

The Committee will review all submitted abstracts. Notification regarding abstract acceptance and scheduling will be sent to the submitting author. Please note, if your abstract is accepted for oral presentation, the presenting author will be permitted to present in the program.

E-poster General Specifications:

• • The E-poster will be displayed on a standard 42" LCD.
• • File format should be PowerPoint (.PPT/.PPTX)
• • Total size of the presentation should not exceed 5 MB.
• • 1 slide per poster only.
• • Slide should be in the provided template.
• • Animation/movies/sounds will not be supported; please submit in a static required template format only
• • Last date for submission of e-poster

Design Specifications:

• • The E-poster needs to be created as per the given format.
• • Presenter Name, Poster Title & e-poster Number should be placed in a title placeholder.
• • Case study presentation must include Introduction, Aim & Objectives, Background, Case, Conclusion/ Clinical Relevance.
• • Case report presentation must include Introduction, Aim & Objectives, Materials & Methods, Results, Conclusion.
• • The poster should be self-explanatory. The text should be brief and well organized.
• • It is suggested that the font size of the text should be at least 14 points. The typeface chosen should be a simple and clear one (e.g., Helvetica/Times New Roman)

Colour Specifications:

• • When using light backgrounds (white, yellow, light blue) we suggest using dark fonts (black, navy blue, dark green).
• • When using dark backgrounds (blue, purple) we suggest using light fonts (white, yellow, cyan).
• • Avoid using red or green in any fonts or backgrounds as they are colours that are difficult to read.
• • Illustrations/images/photographs used in the E-poster should be enlarged enough to show relevant details.

Note: The Committee reserves the right to: Select e-posters relevant to the scientific program. Decide on the final form of presentation (Oral or E- Poster)